This is a remote position.
Our client is looking for apart-time Executive Legal Assistantto provide high-level administrative and litigation support in a fast-paced, professional legal environment. Over the past several years, they have built a strong reputation for their excellence in appellate and trial-level advocacy, consistently delivering strategic, detail-driven representation and results.
This fully remote role is ideal for a highly organized, independent professional who thrives in a structured, detail-oriented environment. The Executive Legal Assistant will play a pivotal role in ensuring accuracy, organization, and timely management of case materials, communications, and administrative processes — helping maintain the efficiency and precision of legal operations.
Responsibilities
- Maintain and update the firm’scase filing systemanddatabase of active matters, ensuring all court filings and related documents are accurately stored and named following firm conventions.
- Process and organize newfilings and court notificationsreceived through ECF/PACER or email, ensuring proper indexing and accessibility.
- Conductlegal researchand compile case materials from PACER, court websites, and public databases.
- Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference.
- Coordinatecase research assignments, compiling complete folders of filings for attorney review.
- Draft and managecorrespondencewith clients, courts, and service providers.
- Maintain and refine internalprocess documentation, including recurring checklists for research, filing, and case management procedures.
- Supportasynchronous communication workflows, including updates through email and Loom videos to minimize unnecessary meetings.
- Manage lightpersonal and administrative tasks, such as scheduling, coordinating mail deliveries, or vendor communications.
Requirements
- Proven experience as alegal assistant,paralegal, orexecutive assistantsupporting litigation or law firm operations.
- Familiarity withECF/PACERsystems and generalcourt filing procedures.
- Strongorganizational and file management skillswith meticulous attention to detail.
- Excellent written and verbalcommunication skillsin English.
- Proficiency inMicrosoft Office,Google Workspace, and cloud-based file management systems.
- Experience with asynchronous communication tools (e.g.,Loom) and a comfort level working independently in a remote setup.
- Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times.
Qualifications
- Bachelor’s degree or equivalent professional experience preferred.
- Previous experience inappellate,civil litigation, orlegal researchenvironments is highly desirable.
- Self-starter with strong time management skills and the ability to work with minimal supervision.
- Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows.
- High level of professionalism, discretion, and trustworthiness.
Benefits
- Part-time, 100% remote position(approximately 20 hours per week).
- Flexible working schedule with asynchronous communication structure.
- Opportunity to collaborate with an experienced attorney in a boutique legal practice.
- Supportive, low-interruption work environment emphasizing clarity and independence.
- Stable, long-term engagement for a reliable and detail-oriented professional.
Originally posted on Himalayas
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