We are a US-based organization seeking one motivated Administrative Assistant to join our Operations team in a fully remote, night shift capacity. In this role, you will provide essential day-to-day administrative support, handle insurance verification, and help keep workflows organized and efficient across departments. This is an excellent opportunity for candidates looking to build a strong foundation in administrative operations.
We are looking for someone who is assertive, self-driven, and comfortable working independently in a remote environment during night shift hours.
Duties and Responsibilities
- Manage and maintain executive calendars, schedule appointments, and coordinate meetings to
ensure smooth daily operations across the team
- Handle email correspondence professionally and promptly, drafting, organizing, and routing
communications to appropriate departments or personnel
- Perform accurate data entry and maintain organized filing and record-keeping systems, ensuring all
documents are up to date and easily retrievable
- Support insurance verification processes, assist with insurance-related inquiries, and maintain
accurate records of insurance documentation and patient communication
- Oversee platform management tasks using tools such as Office Ally and SimplePractice, ensuring
data integrity and consistent use of Microsoft Office Suite and Google Workspace for all administrative functions
Qualifications
- Bachelor's degree in Business Administration, Operations Management, Human Resources, Education, Communications, or a related field.
- 1–3 years of experience working in the healthcare industry.
- Strong proficiency in using insurance verification platforms, particularly Office Ally and Skillful Practice.
- Solid understanding of insurance terminology, verification processes, and workflows, enabling minimal onboarding and training.
- Excellent organizational and problem-solving skills with the ability to manage tasks efficiently.
- Assertive, self-driven, and able to work independently with minimal supervision.
- Demonstrates initiative, accountability, and the ability to take ownership of responsibilities without requiring micromanagement.
Originally posted on Himalayas
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