Job Title: Virtual Assistant
Job Type: Full time
Location: Remote
Required Skills
•
Administrative Support
•
Vendor Management
•
Operational Organization
The Role
We’re looking for a proactive, highly organized Virtual Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients. You should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction.
What You’ll Do
- Own scheduling, research, documentation, and general administrative tasks.
- Maintain internal trackers, records, and operational information.
- Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
- Support onboarding, team logistics, and ad hoc requests.
- Own gifting operations across our team and clients.
- Source gifts and manage ordering, personalization, shipping, and delivery.
- Track gifting budgets, recipient information, orders, and vendors.
- Anticipate needs and drive tasks through completion.
What We're Looking For
- 3+ years in administrative support, operations, or a similar role.
- Excellent organization and attention to detail.
•
Strong written and verbal communication.
- High ownership, reliability, and follow-through.
- Strong research and problem-solving skills.
- Ability to work independently in a fast-moving environment.
- Good judgment when handling sensitive information.
•
Preferred
- Experience in a startup, technology company, or distributed team.
- Experience with gifting, vendors, purchasing, or logistics.
- Familiarity with Google Workspace, Slack and project management tools.
- Comfortable using AI tools to work faster and automate repetitive tasks.
Originally posted on Himalayas
Time-zone restrictions (UTC offsets): -11, -10, -9.5, -9, -8, -7, -6, -5, -4, -3.5, -3, -2, -1, 0, 1, 2, 3, 3.5, 4, 4.5, 5, 5.5, 5.75, 6, 6.5, 7, 8, 8.75, 9, 9.5, 10, 10.5, 11, 12, 12.75, 13, 14