We are looking for a highly organized and detail-oriented Administrative / Executive Assistant with strong administrative skills, comfort working with numbers and spreadsheets, and hands-on experience with QuickBooks Online (required).
This role will support real estate administration and provide general administrative assistance to a drywall and contracting business. The ideal candidate is proactive, reliable, and comfortable managing financial records, coordinating day-to-day activities, and keeping information organized across multiple business operations.
Key Responsibilities
Real Estate Administration
- Track incoming and outgoing payments and maintain accurate financial records.
- Organize expense information and assist with basic financial tracking.
- Communicate with tenants regarding inquiries, payments, and property-related matters.
- Coordinate maintenance requests with tenants and service providers.
- Manage property-related information and administrative tasks through TenantCloud.
QuickBooks & Financial Administration
- Use QuickBooks Online to record, organize, and maintain financial transactions.
- Assist with tracking income, expenses, payments, and other financial records.
- Maintain spreadsheets and ensure accurate data entry.
- Organize financial documentation and support basic expense tracking and reporting.
Executive & Administrative Support
- Manage calendars, schedule appointments, and coordinate daily activities.
- Handle phone calls, messages, and general communications.
- Take meeting notes, maintain documentation, and track follow-up items.
- Provide day-to-day administrative support while the client and team are on the road.
- Assist the existing in-house Executive Assistant with minor administrative tasks for the drywall and contracting business after training.
- Follow up on outstanding tasks and help maintain organized workflows across both businesses.
Requirements
- Previous experience as an Administrative Assistant, Executive Assistant, or in a similar administrative support role.
- Required: Hands-on experience using QuickBooks Online.
- Experience working with spreadsheets, numbers, financial records, and data entry.
- Ability to track payments, organize expenses, and maintain accurate administrative records.
- Strong organizational skills and attention to detail.
- Excellent communication and follow-up skills.
- Ability to manage multiple tasks and priorities independently.
- Proficiency in calendar management, scheduling, phone handling, and general administrative tools.
- Willingness to learn new financial processes and property management workflows.
- Ability to handle confidential business and financial information with discretion.
Nice to Have
- Experience in real estate administration or property management.
- Familiarity with TenantCloud or similar property management platforms.
- Experience coordinating maintenance requests and communicating with tenants.
- Previous experience supporting a construction, drywall, or contracting business.
- Experience with expense tracking, financial administration, or basic bookkeeping.
- Experience supporting business owners or executives who work remotely or travel frequently.
Key Competencies
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Organization and attention to detail
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Communication and interpersonal skills
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Time management and prioritization
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Proactivity and problem-solving
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Adaptability and willingness to learn
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Reliability and accountability
Originally posted on Himalayas
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