This is a remote position.
Position Summary
As the Executive Assistant (Right Hand to the CEO), you will act as a strategic operational partner — managing complex workflows, internal and external communications, and dynamic priorities. You will help bring order to high-velocity, high-stakes situations, anticipating needs and ensuring that leadership can focus on mission-critical work.
You’ll be trusted to hold space in ambiguity and instill systems and structure where needed.
Key Responsibilities
Executive Support & Workflow Management
- Inbox & Task Triage: Handle high volumes of email, DMs, and task requests — triage, prioritize, and act without dropping any items.
- Proactive Prep: Stay ahead of leadership by prepping and surfacing relevant materials, reminders, and context before meetings or deadlines.
- Calendar Mastery: Maintain a constantly changing calendar with frequent adjustments, rescheduling, and reprioritization.
- Actionable Synthesis: Translate scattered, real-time communications into focused, digestible action plans.
- Operational Structure: Develop and maintain systems, checklists, templates, and playbooks to reduce chaos and increase repeatability.
Strategic Communications & Stakeholder Relations
- Gatekeeping: Serve as the primary gatekeeper, managing access to internal teams, clients, partner organizations, and external stakeholders.
- Drafting & Editing: Draft, proof, and refine professional emails, decks, briefings, and written communications on behalf of leadership.
- Loop Closure: Track, follow up, and close open loops delegated by leadership across teams and projects.
- Record Keeping: Keep meticulous records of meetings, decisions, correspondence, and contexts to maintain continuity.
Project & Task Management
- Pipeline Management: Manage task pipelines, deliverables, and dependencies — ensuring that priorities stay aligned and deadlines are met.
- Meeting Facilitation: Participate in strategy, planning, or leadership meetings; capture notes, request clarity, and ensure execution of action items.
- Problem Solving: Identify obstacles, resource gaps, or process blockages and propose solutions proactively.
Travel & Event Logistics
- Agile Planning: Plan travel logistics (air, ground, accommodation) with agility for last-minute changes.
- Briefing & Research: Prepare briefing materials, itineraries, contingency plans, and pre-visit research for leadership.
Requirements
Qualifications & Skills
- Experience: 3–5+ years of experience supporting CEOs, founders, or senior executives in dynamic environments.
- Adaptability: Success in fast-paced, high-pressure environments with shifting priorities.
- Tech Savvy: Advanced skill level in Microsoft Office Suite, Outlook, Teams, and project management tools (e.g., ClickUp, Asana, Notion).
- Platform Mastery: Hands-on use of task/project management platforms and the ability to enforce structure.
- Communication: Excellent written and verbal communication — ability to craft clear, concise messaging on behalf of leadership.
- Critical Thinking: Strong analytical skills — able to distill complexity into direction and next steps.
- Attributes: Autonomy, resourcefulness, adaptability, and rigorous attention to detail.
Benefits
Why You’ll Love Being Part of the Team You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:
Your Wellness & Security
• Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.
• Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.
• Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.
• Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.
Your Financial Rewards
• Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.
• Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.
• 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.
Financial Flexibility: We provide a Virtual Credit Line and ReadyCash—giving you a seamless way to handle expenses and an accessible financial safety net for emergencies.
Originally posted on Himalayas
Time-zone restrictions (UTC offsets): -10, -9, -8, -7, -6, -5, 14