This is a remote position.
About Teams Squared
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations. Job Description:We are seeking an experienced and proactive Executive Assistant to support a dynamic entrepreneur and manage day-to-day operations across multiple business functions. This role is ideal for someone who thrives in a remote setting, excels at task prioritization, and can seamlessly balance high-level executive support with operational coordination.
The ideal candidate is detail-oriented, tech-savvy, organized, and capable of making strategic decisions in alignment with the founder’s goals. Prior experience supporting a founder or C-suite executive in a fast-paced, remote environment is highly desirable.
Responsibilities
- Provide high-level executive support including email and calendar management, inbox prioritization, scheduling, and travel coordination.
- Act as a key liaison between the executive and team members, ensuring smooth information flow and task follow-through.
- Manage business operations including SOP creation, CRM/data oversight, invoicing support, and vendor communications.
- Lead project tracking and task delegation through tools such as ClickUp, Notion, or Asana.
- Proactively identify gaps or inefficiencies and implement systems to improve productivity.
- Maintain confidentiality and professionalism in handling sensitive information.
- Oversee special projects and administrative workflows to ensure timely execution.
- Prepare reports, summaries, and communication briefs for leadership.
Requirements
- 3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Manager, preferably in a remote setting.
- Exceptional organizational and multitasking skills with the ability to manage shifting priorities independently.
- Proven experience using productivity tools such as Google Workspace, Slack, Zoom, ClickUp, Notion, or similar.
- Strong written and verbal communication skills; capable of representing the executive with polish and professionalism.
- Comfortable managing business systems, vendor relationships, and CRM tools.
- Strategic mindset with a get-things-done attitude; not just a task taker, but a problem solver.
- Experience working in a startup or entrepreneurial environment is a plus.
Benefits
•
100% remote work opportunity
- Competitive foreign currency compensation
- Exposure to entrepreneurial operations and cross-functional business management
•
Ongoing professional development
- Work in a fast-paced, collaborative, and supportive remote team environment
If you are passionate about leveraging your expertise for the growth of top-tier firms and advancing your professional trajectory, apply now!Note: Only shortlisted candidates will be contacted for further discussions. Teams Squared is an equal opportunity employer, valuing diversity and inclusivity
Originally posted on Himalayas
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