Position: Virtual Assistant - Bookkeeper
Number of hours: 40 hours/week (TBA) Schedule: Singapore (SGT)
Key Responsibilities
Bookkeeping and Reconciliation
- Complete weekly bookkeeping and reconciliation tasks using Xero.
- Reconcile financial accounts, including:
•
Finserv
•
DBS
•
AMEX
- Review transactions for accuracy and completeness.
- Upload and organise receipts and supporting financial documents.
- Categorise expenses correctly according to the clinic’s chart of accounts.
- Maintain accurate and up-to-date financial records.
Accounts Support
- Assist with accounts payable and accounts receivable processes.
- Support invoice tracking and payment record management.
- Maintain organised documentation for financial transactions.
- Ensure financial records are complete and easily accessible.
Financial Monitoring and Reporting
- Identify missing information, unusual transactions, or reconciliation discrepancies.
- Report financial concerns or inconsistencies to the Practice Manager promptly.
- Assist with preparation of financial summaries and reports when required.
- Ensure bookkeeping activities follow clinic processes and standards.
Data Security and Compliance
- Maintain confidentiality of financial and business information.
- Access financial information only through approved systems.
- Protect account credentials and sensitive business data.
- Follow clinic privacy and data protection requirements.
Optional Marketing Support (Based on Experience)
- Assist with Google Business Profile updates when requested.
- Support administrative tasks related to social media scheduling.
- Provide additional operational support when bookkeeping priorities are completed.
Qualifications
- Proven experience in bookkeeping, accounting assistance, financial administration, or virtual bookkeeping.
- Experience using Xero or similar accounting software.
- Knowledge of bank reconciliation, expense management, and transaction categorisation.
- Understanding of accounts payable and accounts receivable processes.
- Strong attention to detail and accuracy when handling financial records.
- Ability to identify discrepancies and investigate unusual transactions.
- Strong organisational skills with the ability to manage deadlines independently.
- Excellent written communication skills and ability to provide clear financial updates.
- Ability to work remotely with minimal supervision.
- Experience supporting small businesses, healthcare practices, or professional service businesses is an advantage.
- Understanding of confidentiality when handling financial and business information.
Originally posted on Himalayas
Time-zone restrictions (UTC offsets): 8